September 12, 2023 Approved Meeting Minutes

Fairway Elementary PTO

Executive Board Meeting

Meeting Minutes

Tuesday, September 12, 2023, 9:30 – 11:10 AM

Attendance: Lisa Israel, Anna King, Jeanne Flowers, Trish Svendsen, Sarah Lynch, Elise Herries, Jill Grogan, Kimi McAthy, Michelle Dockler, Katie Johnson, Lorinda Krey, Jason Sinden

Special Request/Presentation: Bryan Schultz – Cross Country/Track Shirts

Request for $1785 for Dri-Fit Shirts –
- 10 small
- 50 medium
- 20 large
- Extra for designer, Ed and Bryan
Slide deck for Meeting Minutes – Jason will send
Discussion:
- Parents donate?
- Rollover account for future years?
  - Line item for tracking on PTO Budget
- Front first year with family contribution to PTO of $10/year for Maintenance Fee
  - Jeanne made motion - All approve
  - Elise will communicate to Coach Schultz

Principals’ Report: Lorinda Krey

Teacher Grant Requests:
- Purchase/Expense Requests
  - Lorinda requests they go through her first so she can review them first, one week ahead of PTO meetings
  - PTO Executive Committee receives from Lorinda two weeks before next meeting
  - PTO Board will review and vote electronically via “reply all”
  - If a teacher misses the deadline, they will be asked to wait until the following month to receive their answer
- 3rd Grade Request – Sensory Tiles ($130.95) – All Approve
- 3rd Grade Request – Scarves (~$20) – All Approve
- 2nd Grade Request: Durrer/Snider – Easels on wheels w/ anchor charts ($160/ea or $320) – All Approve
5th Grade Shirts
- Ms. White is ready to go, Julie Zes is chair
- Kids are designing shirts
- Comes out of $35 fee
Proposition 3
- Please support and share

Treasurer’s Report: Sarah Lynch

Budget review
Credit Card Receipts
- Co-VPs will be responsible
- Especially Amazon – print receipts

Secretary’s Report: Michelle Dockler

None

President’s Report: Lisa Israel and Anna King

Welcome to 2023-2024 school year
Structure of Meeting – streamline for efficiency
- Call for agenda items as far in advance as possible
  - Agenda will be sent 1 week prior via Google Docs
  - Please submit all agenda items to the Document no later than 2 days before
    - Please remember this is a living document, any changes made by you will be made for all
  - No hard copies will be distributed, digital only
- 2-minute updates from all PTO board members
  - What’s up, what do you need from the board, have enough volunteers?
- Minutes to be sent out before next meeting – 1 week prior for electronic approval
- VPs should be ready to provide an update on all events at each meeting
Updates on Roles
- VP expectations
  - Communicate, communicate and communicate with each other and your chairs
  - If you have any trouble, reach out to Lisa and Anna
- Committee Chair Info
  - Do we have committee chairs?
- Event Summaries
  - Holly had excellent notes/binders on fun run
  - Please create event summaries after all events

VP of Events Report: Kimi McAthy

Fairway Family Night – Lisa chair
- We need middle schoolers running game stations
- Nancy needs to order trash cans, tables (11 tables)
- 8 adults – teachers
- Nachos, cotton candy, hot dogs, popcorn
Trunk or Treat
- Security Company – Resource Officers won’t be available
- Holly emailed someone for Fire Truck blockade

VP of Fundraising Report: Hayley Hopper

Spirit Wear sales are under way
Great Pumpkin Fun Run Chair – Kelly Morgan
- Communicate what the fun run will entail
- Parents are unhappy with the combination – send out communication (Lorinda/Lisa)
  - Lorinda will start draft
Glow Bingo Chair – Michelle Dockler