October 1, 2024 Meeting Minutes

Fairway Elementary PTO
Executive Board Meeting Minutes
Tuesday, October 1, 2024 9:30 AM

Call to Order: 9:35

Secretary’s Report: Stephanie Bollinger

Minutes from September 2024 meeting sent out last week, 9.24.24
- majority approval

Treasurer’s Report: Sarah Lynch

Principal’s Report: Lorinda Krey and Katie Johnson

Walk/Bike to School
- Info coming out today
- Eric Flowers out of town; route handled by Mr. G, Jeanne
Great Pumpkin Fun Run upcoming
Teacher Grants on hold, but...is there money for rain slickers for staff to use?
- Now or down the road
- Advertise business sponsorship fundraisers and perhaps that money can go to that
4 students for scholarship assistance for 5th grade celebration fee; recommend not raising cost of 5th grade celebration fee; however we cannot sustain what we’ve been doing with smaller classes in the coming years; grade-level specific fundraisers?
- Alicia and Crystal to brainstorm on ideas for 5th grade celebration
- have an option of paying more than the amount of the fee to go towards others
- add budget line item for charitable giving
PTO not supposed to give teachers money at beginning of the year; money can come from that budgeted amount to go toward other things
- Have a table for donations at Family Fun Night? Have a fundraising element (dunk tank, pie to the face—May?)
- Have option to donate online when RSVPing for an event; have opportunities at events (Glow Bingo)

Presidents’ Report: Anna King and Lisa Israel

Presidents Forum
- Representative at each meeting—everyone sign up for at least one
Communication Needs and Expectations
- Share on all FB grade level pages
How to communicate with parents/room parents, etc.
- Have an email scripted for teachers to send out at the beginning of the year to obtain communication information for parents?
- Have computers set up for MTK registration at Meet the Teacher; Kindergarten
- Connection; RSVP for Family Fun Night on MTK; walk along pickup line? Jason have QR code to MTK for people to scan in the pickup line to sign up for MTK
Need to have a meeting to make some decisions on:
- policy for teachers at events
- communication with room parents still an issue—working on getting that resolved
- bylaws—agendas posted, minutes posted, budget posted
- board too large? Many PTOs with smaller boards
- don’t give cash to teachers—can’t track what it is spent on, need receipts; less startup money, more for teacher grants
- Ballwin Golf Course potential adult fundraiser venue?
- Fire house birthday party a potential auction item
- Blues, Culvers, City 2 other fundraising possibilities?

VP of Events Report: Alicia Burke

VP of Fundraising Report: Hayley Hopper

~~Business Partnership: The Fruit Stand~~
- ~~10% back; show flyer or phone: ongoing~~
- ~~paper flyer and newsletter going out today~~
- ~~views of company/owner do not align our values as a school community~~
The Great Pumpkin Fun Run
- paper flyer and newsletter going out today
- Thursday/Friday flyer for sport court fundraising
- QR code for registering on MTK
- Prizes: Free Sit Lunch Tue Oct 8th; display list of prizes on screen at lunch; Kelly come speak at lunch
  - $50 mini bubble wand
  - $75 Play Doh
  - $100 Pop It
  - Most Registered Class by Oct 11:
  - Top 3 Earning Students: Squishmallow (displayed in lobby, Kelly show at free sit lunch)
- Need sponsors for Fun Run ($500) on tshirts and banner
- Reach out to sport court company for a display board of what we’re working toward? Do it through Rockwood print shop instead along with thermometer of fundraising progress
Chuck E Cheese in November; 20% back
- encourage teachers to publicize, proceeds from these things will go toward teacher grants