November 7, 2023 Approved Meeting Minutes

Fairway Elementary PTO

Executive Board Meeting

Meeting Minutes

Tuesday, November 7, 2023, 9:30 – 11:00 AM

Attendance: Lisa Israel, Jeanne Flowers, Trish Svendsen, Elise Herries, Jill Grogan, Michelle Dockler, Alicia Burke, Emily Arff, Sarah Lynch, Lorinda Krey, Katie Johnson, Jason Sinden

Secretary’s Report: Michelle Dockler

October Meeting Minutes: E-approved 10/31/2023
No updated agenda

Treasurer’s Report: Sarah Lynch

Budget out
Fun Run income
2 checks delivered from Fun Run Sponsors that never made it to Sarah
- Harpo’s (Kalie Reiker)
- Bella (Heather Krako)
Doing great on credit card receipts
- One personal charge that we are working on
- Create an Amazon Business Duo Account – piggybacked off of Sarah’s personal Prime account.
  - Jeanne uses this for EHS

Principals’ Report: Lorinda Krey and Katie Johnson

Teacher Grant Requests
- 3rd Grade Stools Grant – approved via email 10/28/2023
- Wheelchair access to Gaga Pit and Swing - APPROVED
- Balls – APPROVED
PTO Message Board – scrolling marquis
- App access – Nancy has limited capability
- Can someone assist? Jason Sinden
Canopy
- Pillar/Pier discussion ongoing
- Facilities getting bids

President’s Report: Lisa Israel

1 box of PTO paper purchased
Lorinda, Katie, Lisa and Anna met regarding reducing the workload for Nancy
- 2+ day notice to Nancy at a bare minimum
- Building Usage
  - Efficient flow chart for building usage to get requests to Nancy per semester

VP of Events Report: Alicia Burke

Trunk or Treat: Sharon Kuhn Chair
- Looking for feedback
- Pros/Cons Day v. Evening and Friday v. Saturday
  - Friday v. Saturday
    - Lean towards Friday evenings
    - More sports events on Saturdays
  - Shorten it – 1.5 hours not needed
    - 6:30 – 7:30 pm
  - Friday Evening Pizza?
    - Necessary on a Friday evening, not so much on a Saturday
  - Free event?
    - Family Fun Night right before – completely free
    - Continue to pay for more commitment
      - Decrease charge amount?

VP of Fundraising Report: Hayley Hopper

Fun Run Feedback
- Success - overall feedback was great
- T-shirt debacle – wrong sizes
  - Lorinda – get a full t-shirt size spreadsheet at beginning of year for all events
- More consistency with messaging/comms
- Special thanks to Kelly and Trish, Jason and Lorinda
Glow Bingo
- January 26th
- Have screws for glow lights
- Do we just purchase black lights?
  - Storage?
  - Get an inventory of what we already have
- Huge list of volunteers will be needed this year
Trivia
- Follow same format
- Will start meeting in following month
  - Baseball tournament this weekend, a few volunteers won’t be able to make it

VP of Community Report: Elise Herries and Jill Grogan

Conferences went well - dinner went well, but some signed up for bringing food that didn’t bring food
Reminders handed out for 3rd grade snack cart
Snowman Challenge – December 11 – 15
Winter Parties
- December 20th
- Room parents are working on ordering supplies and times
Expenses
- Beautification
  - Landscaping and garden
  - Vinyl words in student bathrooms need updating
    - Do we stencil and paint instead?
- Staff Appreciation
- School Support
  - Support to Fairway or other Rockwood schools