March 4, 2025 Meeting Minutes

Fairway Elementary PTO
Executive Board Meeting Minutes
Tuesday, March 4, 2025 9:30 AM

Call to Order: 9:33 AM

Secretary’s Report: Stephanie Bollinger

• Minutes from February 2025 meeting sent out last week, 2.25.25
  • majority approval

Treasurer’s Report: Sarah Lynch

• Adult Night sales, variety show, etc.
• Sales exempt form for people purchasing things for PTO events

Principals Report: Lorinda Krey & Katie Johnson

• Austin from Sport Court St. Louis: Sport Court: been remeasured, walked the area, updated contract/price
  • Takes a week, ideally done over the summer or other break, potentially March 2026 spring break
  • Maintenance? not much, small repairs occasionally, will leave some extra tiles for us
  • 15 year warranty (he can send info)
  • Maintenance? not much, small repairs occasionally, will leave some extra tiles for us
  • payment process?
  • finance company 0% 12mo residential, can look into it for us
  • can we lock in on quoted price? good for a year
  • get updated price, see where we’re at after adult night and maybe make a decision...reassess after fun run for sure
  • Jeanne Flowers donating basketball hoop (Eric’s company)
  • reseed around it ($1500)
  • no landscaping was in original quote, figured Rockwood would do and won’t
  • garden club donor help out? Fairway family with landscaping connection perhaps...
• Teacher Grants: We have $700 to spend
  • Books for 3rd Grade $200 (motion to approve, Sarah; seconded)
  • Lauren Eickel: seeds and starter greenhouse kits for science lesson (5th grade) $83 yearly (motion to approve, Sarah; seconded)
  • let Hanna know these things have come in so she can take pictures, communicate out to parents, etc.
  • Jason Sinden: Mark Twain field trip $1000 (without busses) April 7th; pay partially? (FIELD TRIP BUDGET) he will write up a grant
• Conferences Wednesday: thanks again for all of the food, etc. boosts morale—thanks
• need new Teacher Appreciation chair
• MAP Testing rewards/mints: $900 budget
  • Brainstorming other thoughts/probably don’t need that much $

President’s Report: Anna King

• Amazing job at the Variety Show! Thank you Alicia, Crystal, Michelle, and all those that helped!
• Thank you notes from teachers for meals
• CITY game! So amazing; thank you, Hayley!
  • maybe next year with a better date we can get even more participation
• ROLES FOR NEXT YEAR:
  • What do you want to do? What chairs do you need for your committee?
    • PRESIDENT: Anna
    • TREASURER:
    • COMMS/SECRETARY: Hanna
    • COMMUNITY: Jill
    • EVENTS/FUNDRAISING: Carolyn Davis?
      • Adults Night: Erin Fradelos and Abby Patton?

VP of Events Report: Alicia Burke & Crystal Kroeger

• Profit from Variety Show concessions ($703 profit)
• Movie Night suggestion
  • kids run around in the gym—NO
  • other ideas? family dance party...
  • maybe next year, there are no events in April or November
  • grandparents/grandfriends day?
  • outdoor movie night, weather plan is indoors
• Looking ahead to Family Fun Night
  • reach out to Lisa
• 5th Grade Celebration
  • $1500 remaining budget...souvenir for the kids? activities at school when they get back..?

VP of Fundraising Report: Hayley Hopper & Michelle Dockler

• CITY game was amazing!
  • Hope to do it again next year, maybe a later (warmer) date.
  • Waiting for final numbers, but should make approx $175 from it (for teacher grants!)
• Adult Night: March 28th! - BUY YOUR TICKETS!
  • It’s going to be a lot of fun! Food from Russo’s (donated dessert), DJ, auction and games, drinks, beautiful venue, chance to dress up.
  • Sponsors and donations are doing great but we need more ticket sales!
  • If you have anything you’d like to donate, we will always take more!
  • New BIG items needed for live auction (anyone know where we can find a puppy? lol)
  • Please buy tickets and encourage friends to buy: This is our big Spring fundraiser
  • Ticket sales end 3/21 (during Spring Break) so these next 2 weeks are super important!
  • Brainstorm ways to get the info out there???
    • Lorinda, Katie, and Jason to hold QR code sign at pick up (Thanks Michelle!)
    • Teacher newsletters?
    • Increase FB and PS posts over the next few weeks
    • Skit? (Shauna is working on)
  • Teachers have code for $20 off (PTOLOVESTEACHERS)

VP of Community: Jill Grogan

• Reading Week
  • Hanna taking pictures on Friday of dog show
• Field Day
  • bounce houses—2 dry, 2 wet; needs to be paid by Laura; $780 credit
  • Kona Ice last year; popsicles this year for a savings

New Business

Adjourn: 11:00 AM

Next Meeting on Tuesday, April 1st at 9:30 AM