January 7, 2025 Meeting Minutes
January 7, 2025 Meeting Minutes
Fairway Elementary PTO
Executive Board Meeting Minutes
Tuesday, January 7, 2025 6:00 PM
Call to Order: 6:04 PM
Secretary’s Report: Stephanie Bollinger
- Minutes from December 2024 meeting sent out last week, 1.1.25
- majority approval
Treasurer’s Report: Sarah Lynch
- Field Trips
- paused; We have been out of compliance with background checks for volunteers.
- 3rd (Babler State Park), 4th (Meremec Caverns), 5th (Biz Town—cost accounted for, not buses) still have upcoming field trips
- get estimates on costs so we can decide what we can cover
- check in with 2nd grade on if they are taking a field trip
- Background Check: code from Rockwood, details on how to do this...
- Sarah can email budget to those who would like a copy
- Ins/Outs: money spent on parties, adult night, snack cart...
Principal’s Report: Lorinda Krey
- Support upcoming events
- correct messaging to staff on cost/expectations
- staff with kids vs. no kids, what do we charge or not charge?
- Glow Bingo: free pizza for staff, discount code for MTK
- more of a kid-centered event, fast-paced, not as big of a deal to get a bunch of staff to come for mingling/being seen
- Adult Night tickets for teachers at a reduced price—covering cost of food/drink basically; special seating?
President’s Report: Anna King
- Roles for next year
- combine/redistribute? What best makes sense to use our talents the best? Need more chairs of events, etc. to lessen load on VPs
- Suggested Possible Positions:
- President and Co-President or VP
- Secretary/Communications
- Treasurer (still need someone to shadow Sarah; Have room parents reach out to people? Or come up with communication for teachers to send out.)
- Events and Fundraising redistribution/combination/something?
- need chairs for events!
- Help with President’s Forum
- Weekly Roundup will be posted on FB. Need someone from each grade level posting on the grade level FB pages.
VP of Events Report: Alicia Burke
- Variety Show
- previews set January 27th and 28th
- signups need to go out
- Tech Rehearsal February 20th
VP of Fundraising Report: Hayley Hopper & Michelle Dockler
- Fairway Night Out - Thursday, Jan 16th 5-7pm Local House
- 10% of sales go to Fairway PTO
- Need to clarify if take out counts
- Glow Bingo - Jan 31st
- Tickets go on sale this Friday @ 6 pm
- We have help for event, but need more help for set up/take down
- HS Students? 4-6:30; also 6:00-8:00 to help with prizes and clean-up
- Fairway Adults Night Out: Starlight at Silo Point - March 28th
- Dressy, food, drink, music, raffles, live auction, silent auction
- Tickets to go on sale Friday 1/31 (day of Glow Bingo)
VP of Community: Jill Grogan
- Winter Party Feedback
- gym as a whole grade level was a success; teachers liked it
- Planning for Friendship Parties
- pretty much like the winter parties (structure; different craft and activities)
- Room Parent Chair needed for next year
- lot of chair positions open going into next year
New Business
- Send to Anna a list of all the Chairs desired for each VP/Committee
Adjourn: 6:53 PM
Next Meeting on Tuesday, February 4th at 9:30 AM